Viewing Collections and Images
Creating & Editing Collections
How are collections organized?
Collections are divided into two groups, collections you own ("My Collections") and other collections that you have access to ("Other Collections"). Collections are arranged in a hierarchical structure: each collection may contain images and/or subcollections. To open a collection, simply click on its icon or name. To view an image within a collection, click on its icon.
How do I view information about a collection or an image, such as keywords and other attributes?
Navigate to the collection or image, and click "view metadata".
How do I change the image overview layout for a collection?
From the collection page, click on "image options". You can change the size of the images by clicking on one of the size links (thumb, small, medium, etc.). You can control the number of images per row by clicking on one of the numbers next to "Columns:". The layout you select will remain in place until you change it or log out.
How do I set my preferred size for viewing an image?
Navigate to the image, then click on your preferred size. The image will resize according to your selection. A smoothing transform is performed to assure quality image viewing. The size will remain in place until you change it or log out. The "as submitted" selection will present the image in its original dimensions.
How do I view images with minimal distractions on the screen, suitable for presentations?
Navigate to the image you want to start with. Set the desired size using the "Image Size" control. If the image is not an annotated image, you can click on the image itself to start the slide show. Otherwise, you should click on the "slide mode" link under the image. The image will be displayed in slide show mode.
How do I exit slide show mode?
If the image is not an annotated image, you can click on the image itself to exit the slide show. Otherwise, you should click on the collection name above the image to exit the slide show.
How do I search for images in my collections, based on title, description, or keyword matching?
From your "My Collections" page, enter a search string and press FIND. You will be shown all images in your collections that have titles, descriptions, or keywords that match your string.
How do I search for images in other collections based on title, description or keyword matching?
From your "Other Collections" page, enter a search string and press FIND. You will be shown all images in other collections accessible by you that have titles, descriptions, or keywords that match your string.
How do I search for images based on other attributes, such as annotation, image type, or owner?
Click on "custom search" next to the FIND button. You will be shown the "Advanced Search" form, which lets you specify any number of constraints. The resulting images will match the CONJUNCTION of your constraints, that is: only those images matching all your constraints will be returned.
How do I save the results of a search?
Select the images you want to copy by clicking on the checkbox underneath each image, and then select your destination collection. You may also enter a new destination, such as "SAVED SEARCH".
How do I create a new collection?
To create a collection, you must first sign up for an account and then log in. From your "My Collections" page, click on "create new collection". Enter descriptive information, such as title and description. You can make your collection a subcollection by choosing a destination parent collection. When you are ready to create the collection, press "CONTINUE". Once the collection is created, you can edit it at any time by clicking on "Edit Collection".
How do I choose a new representative icon for my collection?
Navigate to your collection. Click on "edit collection". Beneath the image you want to use as the representative icon, click on "make this the cover image". Press SUBMIT.
How do I reorder images in a collection?
Navigate to your collection. Click on "edit collection". To move an image to a new position, enter a new Order number for that image. You may use decimal points to indicate locations between other images. For example, to move image 3 to a spot between 5 and 6, you can type in the order number 5.1. When you press SUBMIT, the images will be reordered, and their sequence numbers will be normalized.
How do I delete images from a collection?
Navigate to your collection. Click on "edit collection". Select the "Delete" checkbox under each image you want to delete. Press SUBMIT.
How do I move a collection?
Currently, you can't re-order the collections in a collection list. However, you can make a collection be a subcollection of an existing collection, or can move a subcollection to the top level. To do that, select the collection you want to move, then select "Edit Metadata". Change the location by selecting from the drop down "Location" menu. The default location is the Top Level (Root). If you select another collection the current collection will be made a subcollection of the selected one.
How do I regulate access to my collection?
Click on "Edit Collection". Select a permission setting for "viewable by" and "writable by". You may select PRIVATE (you only), PUBLIC (anybody), or a specific permissions group.
How do I grant or revoke permissions to a permissions group?
You must have ADMINISTRATOR access to perform this function. Click on Options. Select "grant or revoke permissions". Select a permissions group. Use the checkbox interface to grant or revoke membership to this permissions group.
How do I create a new permissions group?
You must have ADMINISTRATOR access to perform this function. Click on Options. Select "create a new permissions group". Enter the name of the group and assign membership with the checkbox options.
How do I edit the metadata for an image?
You may only edit the metadata of images that are in your collections, or that you have been granted "writable" access to. Navigate to the image and select "Edit image metadata. You may edit the caption and description, and assign any attributes through the drop-down menus and other form elements.
How do I assign keywords to an image?
Navigate to the image and select "edit image metadata". Use the Keywords Manager to check the boxes next to the keywords you want to assign. You may enter new keywords, which will become part of the keyword lists.
What is the difference between global and local keywords?
Local keywords are visible to you only. Global keywords are visible by any user. You may participate in the collaborative authoring of a keyword knowledge base by adding global keywords.
How do I copy an image?
Navigate to the image. Click on "copy image". Select a destination collection that you have write permissions to, and press "COPY IMAGE". Note: you will be copying the image only and not its metadata. If the original image is deleted, your copy will not be affected.
How do I view an annotation on an image?
Hover your mouse over the image. When you see it change from an arrow to a hand, you are in an annotated region. Click on an annotated region, and the image will be redrawn with the annotated region outlined. If the region has a name assigned to it, you will see the name at the top of the image.
How do I assign annotations to images?
You will need to create an image map or an IML file for the image. If you are using an image map, the annotation names should occur in place of the URLs. When the file is created, navigate to the image, select "upload annotations file", and follow the instructions. The annotation file will be parsed and integrated into the repository. The image will immediately become live with annotations.
How do I reset the annotations for an image?
Upload a new annotation file, and the old annotations will be overwritten. There is currently no way to edit a single annotation in place.